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Admissions Information

Applications for the 2017-18 school year will be accepted starting on November 15, 2016. It is encouraged that you start the admissions process as early as possible as some items can take some time to complete. There is no deadline to apply, however, applications that are complete and received by February 6, 2017 will be considered for acceptance in the first round of evaluations per our acceptance priority outlined below. All applications received after February, 6, 2017 will be considered should space be available.

Applications do not carry over year over year.

If you would like to inquire about a mid-year transfer please contact our Enrollment Coordinator, Mrs. Nicole Mahon, for information. She can be reached at nmahon@smsva.org.

Important Dates

November 15, 2016

Open House for 2017-18 prospective families. 8:30am in our school gym. RSVP to registrar@smsva.org

November 15, 2016

Begin accepting applications for the 2017-18 school year

January 31, 2017

Open House for 2017-18 prospective families. 8:30am in our school gym. RSVP to registrar@smsva.org

February 6, 2017

Deadline to be considered in the first round of application evaluations.

March 2017

Parents will be notified via mail of admissions decisions.

March 17, 2017

Deadline to submit financial aid application and letter to financial aid committee.

June 1, 2017

First tuition installment withdrawn from FACTS

Application Materials Required

Application

Completed in full, signed and dated. Please answer every question, leaving no blank spaces. For questions that do not apply, write “N/A” on the line. Applications without a signature will not be considered.

Application Form

Application Fee

Non-refundable application fee of $50.00 per applicant. Make checks payable to St. Mary School. Applications submitted without the $50.00 fee will not be considered.

Copy of Birth Certificate

A copy is required with your application however after acceptance; the original birth certificate must be presented to school personnel for verification.

Copy of Sacramental Certificates (if applicable)

Catholic applicants only. This includes Baptismal certificate, Reconciliation and First Eucharist if they have been received.

School Records

The Release of Student Records Request form should be signed by the parents of the applicant and presented to the applicants current school. This authorizes the applicants current school to send records to St. Mary School. The Release of Student Records Request Form pertains only to students applying to first through eighth grades. Kindergarten and PreK students do not complete this form. Include current and two previous academic years’ (minimum required) report cards (including comments) and standardized test scores. These records must be received before a student can be evaluated for acceptance.

Release of Student Records Request Form

Student Information Form

Required for all applicants. This form should be completed by and returned by your child’s current teacher directly to St. Mary School. This form can not come through the parents with the application packet. You will be asked to resubmit if it is not received by the school/teacher directly. The SIF must be received before a child can be evaluated for acceptance. Please make sure the teacher is completing the correct one for the grade your child is applying for.

PreK - Kindergarten applicant Student Information Form

1st grade applicant Student Information Form

2nd – 8th grade applicant Student Information Form

Custody Degree (if applicable)

Must be enclosed with application.

Health Forms

Immunization record is due with the application.

Commonwealth of VA School Entrance Health Form must be submitted prior to the start of school but is not required to make the application complete.

Health Form

How to submit an application

Mail your application - Please return the application, via the U.S. postal service first-class mail. Each envelope will be date- and time-stamped upon receipt. Only one application per child will be accepted; any other applications and fees received will be shredded. Receipt of applications will be acknowledged. Our mailing address is:

St. Mary Catholic School

Office of Admissions

400 Green Street

Alexandria, VA 22314

Age Eligibility

Applicants must be age eligible for their rising grade in the upcoming school year to apply for enrollment.

-Pre-kindergarten: Children who are 4 years old and toilet trained by September 30 of the enrollment year

-Kindergarten: Children who are 5 years old by September 30 of the enrollment year

Acceptance Priority

Available openings in all grades are offered in the order that follows. Applications will be placed in the appropriate category by the time and date on which they were received:

  • Siblings of returning students currently attending our kindergarten through eighth grade who are children of active parishioners of St. Mary Catholic Church
  • Siblings of returning students currently attending our kindergarten through eighth grade who are children from families registered at other Catholic parishes
  • Siblings of returning students currently attending our kindergarten through eighth grade who are children from non-Catholic families
  • Children of active parishioners of St. Mary Catholic Church
  • Children from families registered at Catholic parishes without schools
  • Children from families registered at Catholic parishes with schools
  • Other Catholics
  • Children from non-Catholic families, if openings remain

Attendance in the St. Mary pre-kindergarten program does not guarantee admission to kindergarten.

St. Mary School admits students of any race, color, or national origin.

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