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Tuition and Fees

Tuition rates at St. Mary are in line with, or slightly lower, than those at other elementary schools within the Diocese of Arlington. The following tuition rates and fees are in effect for the 2018-2019 school year. Additional standard expenses, for example, acceptance, textbook, and technology fees, also apply. They are subject to change for the next school year.

St. Mary School uses FACTS as its online tuition and fee management service. Tuition and fees are payable to FACTS in 12 monthly payments, starting in June. There is a $50 processing fee assessed by FACTS. St. Mary also offers the option of paying tuition and fees in full through FACTS (see additional details below).

For families enrolled in our Extended Day Program, the corresponding fees will be added to their FACTS account withdrawn over 10 months (August - May).


Policies:

Eligibility for In Parish Tuition Rates

The In-Parish tuition rate is available to all Catholic families who are active members of The Basilica of Saint Mary parish. For purposes of school registration or tuition rates, an “active parishioner” is defined as someone who has formally registered in the parish, received a parish ID and is an active participant in parish life which also includes financial contributions to the parish through the use of an established regular e-giving plan in Faith Direct* or parish issued envelopes that have your parish ID noted on them (at least 26 per year April -April). The Pastor of The Basilica of Saint Mary parish determines parish status. The Basilica School of Saint Mary defers to the Pastor or his representative at the parish for examination of records to determine the membership of a family and their participation in parish life.

• If you live within the parish boundaries and are a registered, active member of the parish (see above requirement), in parish rates are automatic and then reviewed each year.

• If you live outside the parish boundaries you must be a registered and active Basilica of Saint Mary parish member for a period of one year (as of April 1) before you may be eligible for in parish rates.Please contact the parish office for details on registration requirements.

Recently transferred military families have the opportunity for an exemption to the 1 year parish member requirement in order to receive in parish tuition rates, provided they register with The Basilica of Saint Mary and are an active parishioner as outlined above.

Tuition status is reviewed each year. During our annual review, registered Basilica School of Saint Mary Parishioner Families, who have not met the guidelines for in parish tuition rates during the previous calendar year, will be charged the out of parish tuition rate for the upcoming school year. Tuition status will not change during a school year; changes will be made for the following year and remain in place for the entire school year. If a family becomes a parish member and has met the requirements, they will be moved to in parish rates for the following school year.

If you are interested in becoming a member of the The Basilica of Saint Mary parish, please visit the parish website at:www.stmaryoldtown.org.

If a parent is registered at The Basilica of Saint Mary and the children are non-Catholic, the parent must pay the non-Catholic tuition rate.

*Electronic giving with Faith Direct:Please consider enrolling in a regular e-giving plan via Faith Direct. Faith Direct allows you as a parishioner to make your Church contributions through either direct debit from your checking/savings account or through your credit/debit card. No more writing checks or searching for envelopes on the way out the door. Now you can apply the convenience of direct debit to your parish offerings in much the same way as you may now use it to make your mortgage, car or tuition payments. Faith Direct also offers you personalized offertory cards to replace your envelopes for the collection basket. To enroll securely online, please visit www.faithdirect.net. Our parish code is VA713. Please be sure to review your Faith Direct account from time to time to ensure that it is processing on the schedule you have chosen.

Withdrawal Policy

Tuition is withdrawn over 12 months starting in June for each academic year. If you notify us of your student’s withdrawal before the 15th of the month, future tuition payments will not be due. If notification occurs after the 15th of the month the following months’ tuition will be due regardless of whether your student is enrolled in that month. Once a month has started the tuition for the full month is due no matter how many days your student is enrolled that month. This notification timeline includes summer months and begins in May as tuition is withdrawn starting in June.

If a student withdraws at any point after March 1st, all remaining annual tuition is due. Transcripts will not be provided until these financial obligations are met.

Email notification to Mrs. Janet Cantwell, Principal is required and a withdrawal form must be completed (this will be sent to you after Mrs. Cantwell has received your notification email). Mrs. Cantwell can be reached at jcantwell@smsva.org. Tuition must be current and up to date before the withdrawal process can begin. The first month tuition, registration fees, acceptance fees, book/technology fees, tuition deposit, extended day registration fees, milk fees; financial aid and scholarships are non-refundable. There is no tuition refund for students expelled for disciplinary reasons.

FACTS System

The Basilica School of Saint Mary tuition program is administered by FACTS Tuition Management Services. All families are to have a FACTS account, with a payment plan selected and is linked to a form of payment (credit card or bank account).Should you choose to link your account to a credit card please note that FACTS assesses a 2.85% processing fee.The account set up is not complete until the payment plan is selected and it is linked to a form of payment. Once these accounts are set up, The Basilica School of Saint Mary will enter the tuition/fee amounts. You may choose to pay your tuition in one lump sum on June 1 or opt for the 12 month payment plan.Families taking advantage of the 12 month payment plan option will be charged a $50 fee from FACTS (no fee if paying up front).FACTS will charge a $30 fee for any returned payments (NSF).The first withdraw for all families will be collected on June 1 and all subsequent withdrawals will be taken on the date you selected as part of your payment plan.

If tuition payments have been erratic, we reserve the right to request tuition payment in full at the start of the school year.

If tuition payment is not current by the end of the first semester, children may not return for the second semester until their tuition is brought up-to-date.

Eighth graders, whose tuition payments are not current, will not receive their report card and graduation certificate. In addition, transcripts will not be forwarded to their chosen high school until their tuition account is cleared.